Pre-Award Administrator (69427BR)
Position Focus
Reporting to the Director of Research of Yale School of Nursing’s (YSN) Office of Research, The Pre-Award Administrator provides direct professional support and guidance in the administration of grants, contracts and related funds to faculty and doctoral students. YSN has a growing portfolio of research activities, and the Pre-Award Grants Administrator would be assigned to a portfolio of submissions to oversee from conception to award. Serves as the primary source of expertise to ensure that proposals meet sponsor requirements, regulatory compliance requirements, University, School, Federal and State policies and regulations governing sponsored research, and that proposals are submitted correctly and according to appropriate deadlines.
In all work, supports YSN diversity and inclusion values and commitments.
A cover letter and resume are required with this application.
Principal Responsibilities
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Advise and guide faculty and administrators seeking external funding for research and other sponsored programs through the complex process of proposal preparation and submission. The Grants Administrator is the primary source of expertise to ensure that proposals meet sponsor requirements, regulatory compliance requirements, University, School, Federal and State policies and regulations governing sponsored research, and that proposals are submitted correctly and according to appropriate deadlines.
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Cultivate and maintain strong working partnerships and effective communications with faculty, Principal Investigators, sponsors, OSP, and other key stakeholders. Guide faculty and staff through changes in sponsor requirements.
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Play a key role in the development and continuous improvement of the grants management process. Review and analyze client interactions, current processes, and submission quality. Make recommendations for and participate in the implementation of changes as appropriate.
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Provide direction, training and assistance to Principal Investigators and department staff in the development of proposals, including but not limited to budgeting, interpretation of sponsor terms and policies, and University policies and procedures. Obtain all necessary clearances prior to obtaining authorization for submission. Facilitate an effective transfer of grants and contracts when Principal Investigators start at Yale.
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Review and prepare grant and contract proposals; consult with appropriate managerial staff on any exceptions to University policy, including program matching commitments, indirect rates, etc. Ensure all required information is entered into the appropriate data systems.
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Review terms and conditions on proposal solicitations and award documents. Collaborate with OSP to negotiate terms as necessary for interdisciplinary, complex and non-standard proposals and partner with OSP to facilitate agreements, including subcontracts, clinical trials and State agreements to ensure conformity with University policies. Approves and submits grant proposals in accordance with delegated authority.
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Analyze and understand complex information from multiple sources including funding opportunity announcements, funding interest matches, and submission procedures in order to transmit proposals to OSP that result in a high first pass rate. Obtain and communicate information on sponsor electronic research processes and procedures.
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Keep abreast of laws, regulations, external and internal policies and procedures governing the administration of grants and contracts. Ensure that key personnel are compliant with regulatory, University and other training mandates.
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Partner with OSP in working with sponsors on matters of proposal submission.
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May serve as backup to leadership and assist with training and development of team members.
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Perform other duties as assigned.
required education and experience
Bachelor’s Degree and four years of related professional/managerial work experience or equivalent combination of education and experience.
Preferred Experience
Working familiarity with IRES for electronic grants submission.
required skill/ability 1:
Excellent communication skills, both verbal and written, with demonstrated outstanding organizational skills. Well-developed organizational, analytical and problem-solving skills.
required skill/ability 2:
Demonstrated superior customer service orientation and ability to work well under deadline pressures without sacrificing accuracy or customer service.
required skill/ability 3:
Ability to handle a complex portfolio of work in an intensive multi-tasking, entrepreneurial environment. Ability to work well as part of a team.
required skill/ability 4:
Knowledge of budgeting principles and exceptional attention to detail, well-developed organizational, analytical, and problem-solving skills.
required skill/ability 5:
Experience with the Microsoft Office Suite (Word, Excel, PPT, etc.).
preferred education, experience and skills:
Knowledge of Yale financial and administrative policies and procedures. Knowledge of federal, state and sponsor regulations, guidelines pertaining to contract and grant administration. Familiarity with electronic proposal systems. Knowledge of grant/contract methods, procedures, and process of proposal development. Non-financial post award experience.