Proposal Submission Guidelines

  1. The PI should notify the Office of Research by filling out the Pre-Award Intake Form.
  2. PI will  review announcement/guidelines with the Office of Research Pre-Award Administrator and discuss timeline and proposal requirements.
  3. PI works with the Pre-Award Administrator on budget preparation.
  4. PI requests and collects biosketches and letters of support from co-investigators and collaborators.
  5. PI writes ‘science,’ proposal narrative, budget justification, abstract, etc.
  6. An internal scientific review is encouraged, particularly for early-stage investigators. If a review is requested, this will be built into the timeline.
  7. The Office of Research Administration reviews final proposal and budget for completeness and communicates with PI if additional corrections or revisions are required. PIs should budget enough time for this step in the process.
  8. The Office of Research Administration submits final, approved proposal to Office of Sponsored Projects (OSP) no less than 5-business days in advance of deadline. The proposal is submitted electronically; PI(s) and Business Office must review and approve via electronic approval routing system. If the budget includes Yale faculty from other departments, the departmental business office must also approve.
  9. OSP reviews, approves, and submits electronic proposals to foundation/agency/funder. If paper submission is required, this will be managed by the Pre-Award Administrator, once the proposal is approved by OSP.

SPECIAL CONSIDERATIONS: Contact the Office of Research to discuss the following:

  • Working with the Development Office: Gift vs. Grant

  • PI eligibility

  • Limited competitions

  • Internal Yale funded proposal

  • Preliminary proposals or letters of intent