GEPN/MSN/DNP Students in Academic Difficulty

In the GEPN, Masters and Doctor of Nursing Practice (DNP) programs, satisfactory academic progress is defined as a grade of Pass or higher in all required courses or a grade of Pass in Pass/Fail courses. If a student anticipates difficulty in satisfactorily completing course requirements, their academic advisor should be notified immediately. Satisfactory completion of all required courses in a given term is a prerequisite for progression in the program of study. Required courses are defined in the program’s plan of study. These program requirements are listed in the YSN Bulletin and website (https://nursing.yale.edu/masters-specialties). There are three possible actions that may be taken when a student is in academic difficulty. All are separate actions and may, but not necessarily, progress through three levels as defined in this policy: 1) An academic notification which may or may not lead to 2) an academic warning which may or may not lead to 3) academic probation.
 

Academic Notification

The purpose of the academic notification is to provide the student with early notice that they are not completing/meeting course requirements (e.g. assignments, participating in group work) or expectations (e.g. arriving on time, dress code). This notification may lead to an academic warning if not immediately and appropriately addressed. Written notification will be provided to the student as soon as the faculty determines there is sufficient evidence, based on requirements outlined in the course syllabus. Copies are sent to the Program Chair/Director and the student’s Advisor. This notification applies to all courses in the student’s program, clinical and didactic.
 

Academic Warning

Written warning of the risk of failure must be provided to the student as soon as course evaluation procedures provide evidence that there is a risk. The purpose of the academic warning is to provide the student notice of the risk of failure. Academic warning applies to students at risk for failure in classroom, clinical, or research activities. It is a faculty responsibility to maintain ongoing documentation of each student’s progress in courses. In academic courses, documentation of a student’s progress may be evident in written work grades, faculty comments on exams/projects, and faculty notes on classroom participation if that is part of the grade. In clinical practica, documentation may be evident in clinical objective checklists, comments on progress evaluations, faculty notes about observed practice, supervisory sessions, or reports of clinical staff working with the student.
 
The warning should clearly detail deficit areas and, where appropriate, spell out the objectives the student is at risk for not meeting. The written warning should be discussed and sent to the student with a copy to the Division Chair, the Specialty Director or Program Director, the Academic Advisor, and the Associate Dean for Student Life and Belonging. The faculty member who issued the warning may request a meeting with the student. The faculty member and the student, in consultation with the clinical preceptor if applicable, should plan corrective action and this may include referral to YSN Academic Success Team for GEPN or MSN Students.
 
Students who fail a required course may not continue with any academic or clinical coursework until notified by the Specialty Director or Program Director of their status in the school. The Division Chair, Associate Dean for Student Life and Belonging, Specialty Director or Program Director, course instructor,
and the student’s academic advisor will review the student’s case to determine which of the following will occur:
  1. The student may be withdrawn from the School.
  2. The student may be placed on academic leave of absence and allowed to return to retake the failed course.
  3. In rare circumstances, the student may be allowed to continue in the program and retake the failed course at the next available offering.

Academic Probation

Each course failed is considered one occurrence of academic probation. Throughout their enrollment at YSN, students may be placed on academic probation a maximum of two times before they are withdrawn from the program. Students will be allowed to re-take the failed course only once.
 
If the student is allowed to continue in the program, the student will be placed on academic probation until the student has successfully completed the failed course(s). For #2 and #3 above, the faculty member, Specialty Director or Program Director, and Division Chair will develop a plan and time frame for re-taking the failed course(s). The student will be charged tuition for any failed course they must re-take. If the student achieves a grade of Pass or better upon re-taking the course(s), probationary status will be removed, and the student may be permitted to continue in the program. For financial ramifications see the Satisfactory Academic Progress: Implications for Financial Aid policy.
 
The Financial Aid Office will be notified by the Associate Dean for Student Life and Belonging when academic probation status is assigned to a student.
 
Reviewed by Academic Leadership: 1/24/22