Student NCLEX-RN Reporting Policy
Students are required to have an active CT RN License as per YSN’s Licensure Policy. This NCLEX-RN reporting process outlines student responsibilities with respect to reporting exam date(s) and results by set deadlines. This standardized process will allow for students to receive remediation if needed and allow YSN faculty and staff to better support students, particularly those who have not passed the NCLEX-RN.
Guidelines for Taking and Reporting NCLEX Results
In May of their GEPN year students are provided information by the Associate Dean of Student Life and Belonging and the Chair of GEPN on the NCLEX-RN testing process including a review of particular dates and this YSN NCLEX policy regarding what is required of students to record exam date(s) and report results.
Upon receipt of GEPN student grades, and successful completion of the comprehensive final proctored ATI in 517 - Care of the Adult course, final transcripts are sent to the CT Department of Public Health by the Registrar’s Office in early August. Once transcripts have been sent, GEPN students will be notified by the YSN Registar’s Office.
By September 1, GEPN students will secure an NCLEX-RN exam date and record their exam date into eValue. Each week the GEPN Program Manager/Admin will generate a report to ascertain who has not entered a scheduled test date and will be notified by e-mail. Please note: If a student reschedules the exam, the student must update the new exam date in eValue.
GEPN students must pass the NCLEX-RN by January 1st of their first specialty year*. Students who have not passed the NCLEX-RN by this date are required to take a Leave Of Absence (YSN Leave of Absence Policy) and may return to YSN spring of the following academic year as long as the NCLEX has been passed. A Leave of Absence will affect financial aid and any outstanding loans will come due after six months. Exception: Acute Care students are required to pass the NCLEX exam by October 10th in first specialty year in order to enroll in 7820 Critical Care Immersion. If Acute Care students have not passed NCLEX by October 10th, they are required to take a Leave of Absence.
Once the NCLEX-RN exam has been completed, the student must record the unofficial result, PASS OR FAIL into eValue within three days of the test date. The GEPN Program Manager will track test dates and results beginning September 1st and share with the Executive Deputy Dean, GEPN Program Chair, Specialty Directors, and Associate Dean of Student Life and Belonging. If a student does not pass the NCLEX-RN, the guidelines below should be followed.
Upon receipt of the CT RN License, students must upload the CT RN License within three days into eValue so it may be verified.
Guidelines for Students Who Do Not Pass the NCLEX
Students who do not pass the NCLEX-RN must report the negative result by e-mail to their Specialty Director(s) and the Associate Dean of Student Life within 3 days of receipt of the result.
Students will need to obtain a new test date as soon as possible and record the new test date in eValue. Note: There is a 45-day waiting period between test taking dates, but students can schedule the subsequent NCLEX-RN date as soon as they receive the result of not passing.
Students will make an appointment with their Specialty Director(s) and the Associate Dean of Student Life & Belonging together to review their study plan based on the NCLEX Candidate Performance Report. Students should consider a referral to the YSN Academic Success Team (send an e-mail to email@example.com) for suggestions of additional resources. Following that meeting, the student will submit their study plan by e-mail to their Specialty Director(s) and the Associate Dean of Student Life & Belonging.
After the student takes the 2nd NCLEX-RN test, the student will record the unofficial result, PASS OR FAIL into eValue within three days of test date and inform their Specialty Director(s) and Associate Dean of Student Life & Belonging by e-mail of the results.
If the NCLEX-RN is not passed after the second attempt, the student will obtain another test date as soon as possible, record it in eValue, and make an appointment with the Specialty Director(s) and the Associate Dean of Student Life and Belonging to discuss changes in plan of study for a subsequent test date. Following that meeting, student will submit an updated plan of study to the Specialty Director(s) and the Associate Dean of Student Life & Belonging. Students must schedule this prior to January 1st in order to be able to continue in the spring semester.
Upon receipt of the CT RN License, the student must upload their CT RN License within three days into eValue so it may be verified.
Maintaining an Active License
All students in the specialty MSN years and post graduate master’s certificate program are responsible for maintaining an active CT RN license and must upload their new and renewed license annually in order to remain compliant, and participate in clinical and attend classes (YSN Licensure Policy). Students with out-of-state clinical placements are required to upload any additional licenses in eValue and may seek assistance from the Clinical Support Unit, if needed. If notary services are needed, the Office of Student Life and Belonging can assist students with this service. Students are responsible for the costs of RN licensing, including licensing in other states for clinical training. YSN Clinical Support Unit is responsible for verifying that out of state license has been obtained prior to student beginning out of state clinical training.
All students in the DNP programs are responsible for maintaining an active RN license in the state where they are practicing. Clinical DNP students must also maintain an APRN or CNM license. It must be renewed and uploaded annually.
Guidelines for Submitting RN License
Previous GEPN Students - Upon receipt of the CT RN License, the student must upload their CT RN License within three days into eValue so it may be verified. January 1st is the required deadline for students to upload their CT RN License into eValue. Initial verification of the CT RN license will by done by the Office of Student Life and Belonging.
New RN graduates - must pass NCLEX-RN and upload their CT RN license into eValue by 90 days from their graduation date. This will be verified by Office of Student Life and Belonging as part of matriculation onboarding. If they did not pass the NCLEX-RN, see Guidelines for Students Who Do Not Pass NCLEX-RN
RN students who are not new graduates - must submit into eValue their active CT RN license by August 1.
Post Graduate Master’s Certificate students - must upload into eValue an active CT RN license by August 1 of the first year of enrollment.
All incoming DNP students are required to have an active RN license and upload it into eValue by August 1. Clinical DNP students must also upload an active APRN/CNM license into eValue.
PhD students are not required to have an active RN license unless they are practicing. However, they are encouraged to maintain their RN license.
The YSN Office of Student Life and Belonging will verify all initial submission of licensure. After initial verification of license submission by YSN Office of Student Life and Belonging during onboarding, ongoing verification of maintenance of active RN license will be done by the MSN & DNP Program Managers. The Program Managers will work with Specialty Director(s) for students who are out of compliance.
All YSN students, except those in the PhD program, must maintain an active license and update it in eValue. Students who are not in compliance may not continue attending clinical learning experiences.
Reviewed by Academic Leadership: April 4th, 2022
Approved by BPO: April 20th, 2022